Oct 30, 2025
Creating a Modern Workplace that Encourages Impromptu Collaboration
View morefeaturing Crestron and AVI-SPL Symphony
We’ve all been in meetings that stall because the technology doesn’t keep up. Video freezes, sound drops, or remote participants can’t quite follow the discussion. These small issues add up, slowing decisions and creating frustration across teams.
Artificial intelligence is being applied to these everyday challenges in a direct way. Frost & Sullivan’s research shows that organizations are using AI to improve how meetings sound, look, and flow. Instead of adding complexity, the right AI features simplify collaboration and make it easier for everyone to contribute.
How AI Improves Meetings
AI is no longer limited to niche tools. It’s already built into many of the platforms and devices people use every day, and it focuses on solving common problems:
- Audio clarity: Noise suppression filters out distractions, allowing voices to come through clearly.
- Video framing: Cameras adjust automatically to keep people in view and avoid awkward angles.
- Meeting flow: Transcription, recaps, and task automation help teams leave with clear outcomes.
- Accessibility: Real-time translation and captioning give everyone equal access to the discussion.
While these insights provided valuable information, these calculations were used to rationalize video-enabling more rooms as opposed to optimizing the spaces.
These tools also reduce the number of support requests, make management easier, and provide data to guide future room use.
Three Essentials for Effective AI-Powered Meeting Rooms
Frost & Sullivan highlights three areas that matter most when designing AI-enabled rooms: content, collaboration, and control.
- Content: Teams need to share work quickly and clearly. AI helps make content accessible and actionable in context.
- Collaboration: Everyone should feel like part of the conversation, whether in the room or joining remotely. AI bridges the gap with more natural audio and video.
- Control: Lighting, sound levels, and system settings should adjust to the people in the room. AI allows meeting spaces to respond automatically.
When these elements come together, meetings are easier to follow, more inclusive, and less stressful to run.
Crestron and AVI-SPL’s Roles
Strong technology still needs thoughtful deployment and ongoing support. Crestron and AVI-SPL partner to make sure AI-powered meeting spaces work the way they should.
Crestron’s Sightline solution uses AI-driven cameras, microphones, and automation to create consistent experiences across room types, from huddle spaces to large boardrooms.
AVI-SPL designs, installs, and manages these systems so organizations see value from day one. With the AVI-SPL Symphony platform, IT teams gain a clear view of their collaboration environments, making it easier to resolve issues, track usage, and plan ahead.
User Expectations are higher than ever in AI-Powered Meeting Rooms
Employees want technology that works the first time without delays or distractions. Leaders want investments that are consistent across spaces and adaptable as needs change. AI-powered meeting rooms help meet both of these demands by simplifying workflows, creating more inclusive experiences, and ensuring technology stays relevant over time.
The meeting room has become more than a space with four walls. It’s a critical part of how teams share ideas and make decisions. With the right AI-enabled tools in place, the room becomes an active partner in collaboration rather than a source of frustration.
Get the full Frost & Sullivan eBook
Frost & Sullivan’s eBook examines the trends shaping AI-powered meeting spaces in detail and outlines how organizations can take action today. It also explores the role of Crestron technology and AVI-SPL services in creating smarter, more reliable collaboration environments.
Download the ebook now: Frost & Sullivan AI-Powered Meeting Rooms Ebook
Learn more about AVI-SPL and Crestron.
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