Are you struggling to make the most of your meeting spaces? Uncertain about how many rooms you need, what equipment to invest in, or how to manage it all? You’re not alone. In today’s ever-changing work environment, optimizing meeting spaces is a challenge for many businesses.
The good news is there’s a wealth of data available to help you make smarter decisions. But how do you gather the right information and translate it into actionable insights?
Get insights in our Q-SYS on-demand webcast, Q-SYS Delivering on Meeting Space ROI. Our expert panel discusses how IT and AV departments can turn uncertainty into flexible, scalable, and repeatable meeting spaces with an AV cloud strategy.
The power of APIs and interoperability
Interoperability is crucial for AV cloud strategy. People want their clouds to talk to each other so that they can see the data they need to get their job done. For example, the IT team may want to know how Q-SYS data is reflected in the IT platform. Or the AV team may want to know the status of the IT network and how it impacts the AV technology.
API integrations allow technologies to “talk” to each other and can reduce human error while increasing employee productivity. Vendors, like Q-SYS, that prioritize APIs, are ensuring that their solution will be able to exchange data with the other solutions that your organization uses.
Benefits of an AV cloud strategy
Cloud strategy for audio video conferencing has shifted from monitoring and management to being an essential part of day-to-day operations. An AV cloud strategy enables you to manage security of systems at scale and provide consistency across your organization, which benefits in-house and remote employees.
How do you create an AV cloud strategy? Start by defining what your goals and objectives are so that you can understand what you are trying to achieve. Outline which of your meeting spaces are currently used and which are not.
Ensure robust security and compliance
Secure AV devices are critical, especially when they are on a cloud network. Cloud management allows your operational security team to keep an eye on devices to make sure that they meet security requirements, are up to date, and that traffic is flowing where it should.
Many organizations are concerned about data governance and compliance. Being aware of data privacy and following local governance is a key component of an AV cloud strategy.
How to maximize meeting space ROI
With the help of artificial intelligence, manufacturers are innovating and enhancing their products and solutions much quicker. Because of these ongoing improvements, manufacturers can easily share with end users updates on security enhancements and new features or capabilities.
In the past, ROI was looked at as the cost of the technology versus the cost of travel. That calculation didn’t always include facility costs to maintain the meeting spaces. The focus was on the individual solution and not everything that was a part of making that solution happen.
Cloud solutions have changed that. Today, organizations realize that ROI encompasses much more than technology and travel. You have to take into account all of the technology in the meeting space, the furnishings, and the support team. Adoption and support of your new meeting spaces are critical to achieving positive ROI.
Ultimately, organizations measure ROI a little differently. To start calculating your meeting space investment, consider the ROI of the technology you’ve deployed and the ROI of the platforms you put in place to support those technologies. AVI-SPL looks at everything that make up a meeting space or AV cloud solution to build out what the ROI story could be.
Watch the Q-SYS on-demand webcast today and learn how to leverage data and technology to achieve a favorable ROI on your meeting space investments.
And if you have questions after watching the webcast, contact AVI-SPL—our experts are here to help.
