Rapidly deployable meeting
rooms featuring leading
AV and UC solutions

Woman speaks to colleagues in a modern meeting room with blue chairs, a plant, and two laptops.

Based on our decades of meeting room experience and client success, we’ve curated and configured reference designs and best practices to help create your ideal digital workplace.

Room designs provide an equitable, accessible, and positive experience for all hybrid participants. We support your preferred UC platforms, such as Microsoft Teams, Cisco Webex, Zoom, and Google Meet.

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End-user and IT benefits

Meeting room reference designs follow collaboration technology standards that save time for IT support staff and end users. When the same tools and applications are in all conference rooms, teams know how to use the solutions in every space.

Help desk teams also limit the number of solutions they need to support. Other benefits include increased productivity, better employee experience and satisfaction, and higher video adoption rates.

  • Webex by Cisco
  • Google meet
  • Microsoft
  • Zoom
Woman speaks to colleagues in a modern meeting room with blue chairs, a plant, and two laptops.
Mobile Collaboration Space
A diverse group in a modern conference room watches a video call on a screen, surrounded by minimalistic art and green chairs.
Small Meeting Room
Three at a table video conference with six on screen; laptops, tablets present; large photo on wall.
Medium Meeting Room
Five people at a white table with laptops in a virtual meeting; NYC skyline picture on the wall, screen shows participants.
Large Conference Room
Modern classroom with 6 people at blue chairs, facing a screen with virtual meeting; laptops open, well-lit room, white walls.
Classroom and Training Room
Leaf

Eco-Friendly Meeting Room Reference Designs

Global meeting room technology standards designed to reduce your carbon footprint.

VR Room Design Services

AVI-SPL virtual reality (VR) design services help you validate designs and technology integrations before you invest in and build them.

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Meeting Room Design Considerations

Four people in a modern conference room, round table, video call screen, colorful walls, large windows showing a building.

Interoperability

Deliver a native platform experience across your preferred solutions.

Ease of Use

Make meeting effortless with technology standards, automation, and simple control UIs.

AI-Powered Technology

Deploy the latest tools, including devices, software, translations, summaries, and note-taking.

Sustainability

Choose technology providers that support company sustainability goals.

Accessibility and
ADA standards

When outfitting meeting rooms, integrating AV, and deploying UC applications, designs should follow the latest ADA Standards to ensure accessibility for all team members. AVI-SPL’s design and engineering teams can help you ensure everyone can use your collaboration spaces and tools. Top considerations include:

  • Furniture placement and clearance
  • Keeping room controls within everyone’s reach
  • Touch-less interfaces like voice control and mobile apps
  • Options for team members with hearing and vision challenges
  • Enabling remote attendees to be seen and heard clearly by everyone in the room, and on-site employees can see and hear virtual attendees